Privacy, Freedom of Information & Disclosure

Freedom of Information Act Procedures and Reference Guide

The National Capital Planning Commission welcomes public involvement in all projects it reviews and undertakes. NCPC's monthly Commission meetings are open to the public and the agency makes information available throughout its website, in the monthly list of Commission agenda items and e-newsletters, in Quarterly newsletters, special notices, and in the agency's Annual Report. Please contact us to join the agency's mailing list.

Access to Certain Records without a FOIA Request

NCPC routinely and promptly responds to informal requests from persons interested in reviewing a wide variety of agency documents. Materials such as project submissions and files, staff analyses and recommendations on projects, Commission meeting transcripts, and correspondence are available by calling the Commission's Office of the Secretariat at 202-482-7200. In addition, informal may be made through NCPC's information line.

Depending on the information requested, Commission staff may be able to mail, fax, or electronically transmit the materials sought. In some cases, we will request that you come to the office to review the materials and in some instances there may be a nominal charge for photocopying. If the material you seek is substantial or requires significant staff time to locate or identify, NCPC may ask you to submit the request under the Freedom of Information Act.

Freedom

The public is welcome to submit requests for information under the Freedom of Information Act (FOIA). NCPC addresses FOIA requests according to regulations issued to implement the Act. The regulations are available at 1 Code of Federal Regulations §456 and can be accessed at http://www.access.gpo.gov.

Please address any FOIA request to: National Capital Planning Commission, 401 9th Street, NW, North Lobby, Suite 500, Washington, D.C. 20004, Attn: Chief FOIA Officer. NCPC’s Chief FOIA officer is:  Anne Schuyler, General Counsel.

FOIA requests may also be submitted by email or fax to the attention of the Chief FOIA Officer. Email requests should be sent to . Send your fax to 202-482-7272.

NCPC has established a FOIA Requester Service Center. The Center will answer questions from FOIA requesters about the status of a FOIA request and appropriate information regarding the agency’s FOIA response. NCPC assigns a tracking number to each request and will notify a requester of the tracking number if NCPC has not responded to the request within 10 days. NCPC’s FOIA Center may be contacted by contacting NCPC’s Public Liaison for FOIA is Deborah Young, Secretariat. The Public Liaison may be reached by phone at 202-482-7228, or by . A FOIA requester may raise concerns with the Public Liaison about the service the FOIA requester has received from the Center.

Freedom of Information Act Resources

The U.S. Department of Justice Office of Information and Privacy provides guidelines for all federal agencies, including the National Capital Planning Commission. This Office has a helpful website http://www.usdoj.gov/oip/04_7.html that includes the following guides:

  • Your Right to Federal Records: Questions and Answers on the Freedom of Information Act and the Privacy Act (2006) (includes complete text of the law)
  • DOJ FOIA Guide (March 2007)
  • DOJ Privacy Act overview (May 2004)

Electronic Reading Room

NCPC’s website also serves as the agency’s Electronic Reading Room and it provides links to useful documents. Some of the documents that may be found on the website include:

NCPC Submission Guidelines
Members of the Commission
Schedule of Commission Meetings
Frequently Requested Documents (Note: At this time, NCPC has identified no frequently requested documents)
Annual Reports
Quarterly Newsletters
Monthly E-Newsletters
Other Publications
Legislative Authorities
Administrative Manuals and Instructions that Affect a Member of the Public (Note: At this time, NCPC has identified no administrative staff manuals or instructions to staff that affect a member of the public)

Public Reading Room

NCPC maintains a public reading room where researchers, journalists, interested parties, and the public may review public materials including documents that the FOIA requires to be made regularly available for public inspection and copying. The materials available include library books, paper files, and an electronic database. 

Material in the public reading room may be reviewed by appointment by contacting , Information Resources Specialist, at 202-482-7200. Photocopies of documents in the public reading room may be ordered for a fee.

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NCPC's FOIA Plans and Annual Reports

NCPC's FOIA Regulations  

NCPC's Executive Order 13392 Implementation Plan   

Status Report on Executive Order 13392 Implementation Plan

Chief FOIA Officer Report (4-13-2014)

Chief FOIA Officer Report (2-4-2013)

Chief FOIA Officer Report (3-1-2012)

Chief FOIA Officer Report (2-7-2011)

Chief FOIA Officer Report (1-22-2010)

2013 FOIA Report (PDF), 2013 FOIA Report (XML)

2012 FOIA Report (PDF)

2011 FOIA Report (PDF), 2011 FOIA Report (XML)

2010 FOIA Report (PDF), 2010 FOIA Report (XML)

2009 FOIA Report (PDF), 2009 FOIA Report (XML)

2008 FOIA Report

2007 FOIA Report

2006 FOIA Report

2005 FOIA Report   


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Website Privacy Policy

We collect no personal information about you when you visit our website unless you choose to provide that information to us.

Information presented on this website is considered public information and may be distributed or copied. While the Commission makes every effort to provide accurate and complete information, various data such as names, telephone numbers, etc. may change prior to updating. The Commission provides no warranty, expressed or implied, as to the accuracy, reliability, or completeness of furnished data.

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Annual Employee Survey Results


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National Capital Planning Commission, 401 9th Street, NW, Washington DC 20004
Phone: 202-482-7200  |  Fax: 202-482-7272  |  Email: info@ncpc.gov